The export clearance process
  • May 29, 2015
  • Guide

The export clearance process


Shipment details to be provided to freight forwarder

It is essential that the consignee provides the following information to the forwarder. Please note that your freight forwarder might ask you to provide additional information.

  • Cargo type
  • Volume of cargo
  • Cargo destination
  • Shipping line
  • Port of loading
  • Vessel

The export process

  • The consignee submits an invoice showing the unit price and total cost of the consignment to the forwarder. In turn, the forwarder submits this information to the Customs Division of the Ghana Revenue Authority.
  • The freight forwarder submits an application to the Assistant Commissioner of Customs (AC) for approval to load or stuff the container.
  • The AC gives approval to start loading or stuffing the cargo in a container.
  • All previously submitted info is put through the GC-Net by the forwarder.
  • Depending on the sipping line, details such as freight costs, transit times, etc. will vary. Once the shipping line has provided this information, a shipping note is issued.
  • The fright forwarder re-enters any additional information through GC-Net and prints the declaration.
  • The forwarder goes to the long-room verification desk to get the declaration verified by a compliance officer. The officer will also appoint an examination officer for the transaction.
  • The examination officer carries out an inspection at the loading bay, together with the Narcotics Board and National Security officials. After the inspection the container is sealed.
  • A waybill and a counter waybill from the loading point are used for port entry. GPHA/Customs at the export shed are notified.
  • A shipping release is issued once the invoice for handling charges and rent (where applicable) has been paid at the GPHA revenue.
  • The waybills and a photocopy of the declaration are submitted to shipping line representatives. Once they have confirmed that the seal and container numbers are matching those on the shipping instructions/note, a shipping release is issued.
  • GPHA releases the CDI (Cash Delivery Invoice), which is submitted to Customs by the shipping agent.
  • Customs write out the shipping release and refer it to the shipping line.
  • An invoice for payment of handling charges and certification to the shipping line is presented.
  • The shipping line raises a provisional bill of lading after certification by the forwarder or shipper.
  • The original bill of lading is raised by the shipping line 72 hours after the vessels departure.
  • The freight forwarder or shipper returns to Customs for post shipment clearance.
  • The original bill of lading is released to the shipper. 

Note: Depending on the commodity you are shipping, this information could vary.